Say hello to a smarter, more efficient way of working with our latest software update. Xemplo 3.21 introduces new features designed to automate integrations with Xero and make it even easier for your whole team to manage their personal information and tasks, freeing up your admin team to focus on what matters.
Expanded Self-Service features for Workers
In our latest release (3.21), we're making it easier for Workers to view and update their information from any device. Workers in any country can now access and update their own personal, payroll and account information from the Xemplo web portal or mobile app.
Updating personal information in the Xemplo web portal
Workers can now view their active credentials (credentials reviewed and approved by an authorised HR Manager) from the Xemplo web app. Workers can also track pending credentials (credentials previously submitted to HR for review), and see all outstanding credential requests.
Find out more about Xemplo for Workers here.
Viewing credential information in the Xemplo web portal
Xemplo Mobile App - now going worldwide!
The Xemplo mobile app is now available in additional countries, including:
-
- Australia
- Ireland
- Hong Kong
- Malaysia
- New Zealand
- Philippines
- Singapore
- United Kingdom (UK)
Find out more about the Xemplo mobile app and supported countries here.
Simpler requests and approvals for Workers and Managers
From 3.21, we've enhanced HR Time and Attendance to show when a Worker has entered leave for the same day on their timesheet. Any leave transactions for the same day (in any approval status) will show on a time entry for that day when viewed from the Xemplo web portal or the Xemplo mobile app. Same-day leave alerts will show to the Worker, their Manager or an authorised HR user.
Find out more about HR Time and Attendance here.
Timesheet entry showing leave entered for the same day
Expanded integration with Xero for Expenses and Superannuation
Share even more information with Xero in real-time with additional options for integrating Expenses and Superannuation.
From 3.21, Xemplo will automatically update a worker's Xero pay template when their superannuation information is updated (for Australian companies only).
Find out what information is shared with Xero and when here.
For all supported regions, Expenses can also be integrated to Xero, with the option to export approved expenses in bulk when a pay run is created for processing.
Find out more about Xero integration for Expenses here.
Bulk export expenses to Xero in 3.21
All changes included in Xemplo 3.21 Release
The following list details all changes included in the 3.21 software release. Find out more about each change by selecting the link, including user impacts and configuration instructions (where applicable).
| Product | Feature | Summary |
| Compliance | Work Rights | The Work Rights feature has been updated to remove the option for a user in an Australian company to run a VEVO Check on Work Types that do not include enough information to complete a check. VEVO Checks can now only be initiated from Work Rights records where the document type is Passport or ImmiCard. |
| Compliance | Work Rights | The automated VEVO Check function has been updated to automatically check work rights for workers who have supplied a passport or Immicard number only. |
| Compliance | Work Rights | The Work Rights screen has been updated to remove Australian options for companies in countries outside of Australia. |
| Platform | User Management | When a company's branding was updated to include a new banner, the banner was not showing for Workers. This has been corrected. |
| Platform | API | The GET WORKERS Api has been updated to include answers to Additional Questions linked to the worker. |
| Platform | Company | Where a company is located outside a supported region, the Business Number field has been updated to allow alphanumeric values. |
| Platform | User Management | There was an issue impacting the change password function for workers. This has been corrected. |
| Platform | User Management | The activation link expiry time limit included in Xemplo account activation emails has been updated. |
| Pre-Employment | Hire | Changes to key position details (title, summary and requirements) are now automatically integrated to job advertisements for the updated position in Hire. |
| Pre-Employment | Onboarding | Training reminder emails were being sent to a Worker's manager when included in an Onboarding. This has been changed and reminder emails are no longer sent for training courses included in an Onboarding. |
| Requests and Approvals | Expenses | Expense claims can now be exported to Xero once approved. |
| Requests and Approvals | Time & Attendance | Xemplo Time and Attendance will now display a warning when a worker has a leave entry added for the same day on a timesheet. |
| Worker Management | Workers | When entering a phone number for an emergency contact, the phone number is now validated for Australian companies. The provided number cannot be the same number as the worker's phone number, and the number must be a valid Australian phone number. |
| Worker Management | Workers | When exporting superannuation information to Xero, where a Worker requested to join the employer's default superannuation fund, the superannuation membership was not automatically created. This has been corrected. |
| Worker Management | Workers | For workers in Singapore, bank information was displayed incorrectly when viewing from the Worker's profile. This has been corrected. |
| Worker Management | Workers | Display issues impacting workers in UK companies when updating their personal profile information have been corrected. |
| Worker Management | Workers | Workers can now view their active credentials (where the credential has been approved by an HR Manager) in Xemplo. |
| Worker Management | Workers | The GET WORKERS Api has been updated to the Worker's Position ID. |
Expert by Xemplo Library - fresh contracts, policies and courses added!
We are thrilled to announce the latest additions to the Xemplo Expert library: our new Expense Policy and updated Kineo courses for Falls Prevention.
What is Expert by Xemplo?
Expert by Xemplo is a library of HR compliance assets, created and maintained by our team of HR and legal experts. Content from the Expert library is available for all customers to use as part of their Xemplo subscription.
Changes this month
Expense Policy
Xemplo has added a new Expense Policy to the policy library available to all Xemplo customers.
Find out more about the new policy and how to use it here.
New Kineo courses - Falls Prevention
Kineo has recently updated the Falls Prevention courses in their learning library, including:
- Falls Prevention in Home Care (Kineo ID 31701)
- Falls Prevention in Residential Aged Care (Kineo ID 31700)
Find out more about updated courses from Kineo here.
About Kineo
Kineo is a global digital learning company that delivers engaging and effective online learning experiences. Xemplo’s integration with Kineo offers a seamless solution for managing workplace compliance training for all regions and industries.
Find out more about Xemplo's Kineo integration here.
The Kineo library in Xemplo includes over 150+ premium partner (paid) courses that customers can activate and use. View the full list of courses available from Kineo, along with free courses available in the Xemplo library, here.
Additional charges apply for the use of premium partner courses. To use courses from the premium partner library, contact Xemplo Customer Support to activate.
What's next?
All Xemplo users will have access to software updates in the coming weeks, and we’ll continue to launch exciting new HR features in the coming quarter. We'll let you know about future enhancements through email and release announcements.
Always here to help
Have questions? We are here to help you. If you have any queries or feedback, don't hesitate to contact our Customer Support team.