With 3.20, you can now capture and store any additional information in a Worker Profile, keeping more of your workforce data in one system. We've enhanced our existing Additional Questions feature (formerly called 'Worker Questions') - so if you need extra fields to collect business-specific information, you can create these and complete for Workers during Onboarding and beyond.
Show Additional Questions in a Worker Profile
Xemplo's Additional Questions feature (formerly called 'Worker Questions') now allows question groups to be viewed and completed by the Worker or an authorised Administrator during Onboarding, or at any time via the Worker's profile.
Question Groups can now be configured to display:
- During Onboarding and on the Worker Profile - for questions that can be answered and/or updated during Onboarding or later during the Worker's employment, you can configure questions to always display for the Worker via the Worker profile and the Worker's own home page.
- During Onboarding only - for questions that only apply to Workers during the pre-employment stage, you can optionally choose to display these questions during the Onboarding process only.
| Please Note: Questions configured prior to the 3.20 release will still display for Workers to complete during Onboarding only. To display questions for Workers or authorised Administrators to update via the Worker's Profile, you will need to update the Show Question Group in Worker Profile setting in the question group. |
Find out more about configuring Additional Questions here.
Setting up Additional Questions for a company
Automatically assign Additional Questions and control who can update them
From 3.20, you can optionally choose to display Additional Questions on a Worker's Profile. Question groups are added to a Worker Profile:
- Automatically when a Worker is onboarded to a position with linked Additional Questions.
- Automatically when a Worker is moved to a position with linked Additional Questions.
- Automatically when a position is updated to include a new group of questions for new or existing Workers to respond to.
Additional Questions can also be added to a Worker Profile as required without adding questions to a position. You can also configure whether an HR Manager or Company Administrator can update questions on a Worker's behalf.
Find out more about adding, viewing and updating Additional Questions on a Worker's Profile here.
Viewing Additional Questions from a Worker's Profile
View and answer additional questions from the Worker Home Page
A Worker can now view or update Additional Questions from their Home Page in the Xemplo web app from any device. A worker can quickly and easily review all Additional Questions and provide responses, which can be sent to required Xemplo users on completion.
Find out more about viewing and updating Additional Questions as a Worker here.
Viewing Additional Questions from the Worker Home Page
All changes included in Xemplo 3.20 Release
The following list details all changes included in the 3.20 software release. Find out more about each change by selecting the link, including user impacts and configuration instructions (where applicable).
| Product | Feature | Summary |
| Platform | Messaging | A system-generated footer is now added to all emails sent from the Xemplo application. |
| Company | Company | Department ID was incorrectly labelled as an optional field when creating or updating a Department record. This has been corrected. |
| Compliance | Training | There was an issue where selecting the 'Next' option when completing a course would send the user to the bottom of the screen. This has been corrected. |
| Compliance | Background Checks | When viewing background check records for a worker, you can now open the background check by selecting the required check from the list. |
| Requests & Approvals | Time & Attendance | An audit log of all changes has been added to the Time & Attendance feature in Xemplo HR. |
| Worker Management | Workers | A new filter has been added to the Worker Details report allowing filtering of records by the date a worker most recently completed Onboarding (Last Onboarding Date). |
| Worker Management | Workers | Work anniversary notices on the Team Manager dashboard were displaying incorrectly formatted data. This has been corrected. |
| Worker Management | Workers | The Xemplo Additional Information feature (formerly 'Worker Questions') has been updated to allow adding additional information requests to a Worker Profile. Find out more about Worker Questions here. |
Expert by Xemplo Library - fresh contracts, policies and courses added!
We are thrilled to announce the latest additions to the Xemplo Expert library: our new Expense Policy and additional courses added to the Kineo Library for changes to the Aged Care Quality Standards.
What is Expert by Xemplo?
Expert by Xemplo is a library of HR compliance assets, created and maintained by our team of HR and legal experts. Content from the Expert library is available for all customers to use as part of their Xemplo subscription.
Changes this month
Expense Policy
Xemplo has added a new Expense Policy to the policy library available to all Xemplo customers.
Find out more about the new policy and how to use it here.
Understanding upcoming changes to the Aged Care Quality Standards with our new Learning partner, Kineo
Kineo is a global digital learning company that delivers engaging and effective online learning experiences. Xemplo’s integration with Kineo offers a seamless solution for managing workplace compliance training for all regions and industries.
Kineo has recently updated its learning library to include new courses about upcoming changes to the Aged Care Quality Standards for care professionals.
Find out more about Xemplo's Kineo integration here.
The Kineo library in Xemplo includes over 150+ premium partner (paid) courses that customers can activate and use. View the full list of courses available from Kineo, along with free courses available in the Xemplo library, here.
Additional charges apply for the use of premium partner courses. To use courses from the premium partner library, contact Xemplo Customer Support to activate.
What's next?
All Xemplo users will have access to software updates in the coming weeks. We’ll continue to launch exciting new HR features launching in the coming quarter. We'll let you know about future enhancements through email and release announcements.
Always here to help
Have questions? We are here to help you. If you have any queries or feedback, don't hesitate to contact our Customer Support team.