Streamline compliance management with important changes to credentials and contracts in the latest Xemplo release (3.18). From adding multiple attachments to a single credential to VEVO Checking for Australian companies and issuing new contracts, we're helping your team to keep on top of key compliance activities with less effort.
Add second attachment to a credential request
From 3.18, you can configure a credential type to require up to two attachments when requested from a worker. For each type of credential you request from your team, you can specify whether one or two attachments can be added, and whether the attachments are optional or required.
Request up to two attachments for a credential
This change will mean you can:
- Request that workers provide both the front and back view of a Drivers Licence.
- Allow workers to attach one document, and add a second document optionally if the primary document does not contain all information (for example, insurance certificates).
Find out how to configure credential types to allow two attachments here.
New APIs added to the Xemplo API Library
The Xemplo API Library now includes a new API to return a list of all workers matching a requested criteria. The new 'Search Worker' API allows API developers to request a list of all workers matching a specific criteria in the request to use for further API processing.
Find out more about Xemplo's library of APIs here.
Expanding access to VEVO Checking for all Australian companies
From mid-October, all Australian Xemplo customers can optionally activate the Xemplo VEVO Checking service which will check a worker's eligibility to work in Australia using the Visa Entitlement Verification Online (VEVO) service offered by the Department of Home Affairs (DHA).
VEVO Checking involves securely sending a limited amount of personal information for a worker to the DHA to establish the worker's legal rights to work. The DHA will securely return Work Rights information for a requested Worker to Xemplo for HR to review and action.
Find out more about Xemplo's VEVO Checking service here.
Issue new contracts for existing workers
HR Managers can now view a history of all contracts for a worker, and create a new contract, from a worker's profile in Xemplo.
|
Please note:
|
To send a document to all workers in a company, a Company Administrator can now add or edit an existing document and opt to 'Attach to all positions' and send to all existing workers. Sending a document to all existing workers will automatically send the document to all existing, active workers to review, acknowledge and/or sign, depending on document setup.
Find out more about viewing and issuing contracts here.
View contracts and issue new contracts from a Worker's Profile
All changes included in Xemplo 3.18 Release
The following list details all changes included in the 3.18 software release. Find out more about each change by selecting the link, including user impacts and configuration instructions (where applicable).
| Product | Feature | Summary |
| Company | User Management | Leave and expired credentials are now displayed in the My Team widget on the Team Manager Home Page. |
| Compliance | Credentials | You can now configure a credential type to support up to two attachments. |
| Compliance | Training | The Xemplo Training feature and Course Builder will now be enabled for all customers as part of all Xemplo subscriptions. |
| Compliance | Training | When enrolling workers in a training course, you can now clearly distinguish between courses built by Xemplo and your own courses. |
| Platform | API Library | A new API has been added to the Xemplo API Library - Search Worker. This API can be used to search for all workers matching requested criteria. See the Xemplo Developer Portal for more information. |
| Pre-Employment | Onboarding | The option to Onboard a worker without a contract from Hire has been added. |
| Pre-Employment | Onboarding | When reviewing an Onboarding, Super Administrator users could not see the status of all Onboarding activities correctly. This has been corrected - all Administrator-level users will see the same information for an Onboarding. |
| Worker Management | Letters | The Xemplo Letters feature has been updated with minor user experience improvements. |
| Worker Management | Workers | When changing from a selected default superannuation fund, the changes were not being updated and saved. This issue has been corrected. |
| Worker Management | Workers | The Pay code field has been added to the Worker Details Export. |
| Worker Management | Workers | The Work Rights Report was displaying blank values for Document Type when the document type was a Birth Certificate. This has been corrected. |
| Worker Management | Workers | A worker can be issued a new contract directly from their worker profile without completing a full onboarding. Please Note: This feature is available to Beta customers only in version 3.18. |
Xemplo Expert Library - fresh contracts, policies and courses added!
We are thrilled to announce the latest additions to the Xemplo Expert library: new courses from our learning partner, Kineo.
What is Xemplo Expert?
Xemplo Expert is a library of HR compliance assets, created and maintained by our team of HR and legal experts. Content from the Xemplo Expert library is available for all customers to use as part of their Xemplo subscription.
Changes this month
Access over 150+ expert courses from our new Learning partner, Kineo
Kineo is a global digital learning company delivering engaging and effective online learning experiences for businesses. Xemplo’s integration with Kineo offers a seamless solution for managing workplace compliance training for all regions and industries. Find out more about Xemplo's Kineo integration here.
The Kineo library in Xemplo includes over 150+ premium partner (paid) courses that customers can activate and use. View the full list of courses available from Kineo, along with free courses available in the Xemplo library, here.
Additional charges apply for use of premium partner courses. To use courses from the premium partner library, contact Xemplo Customer Support to activate.
What's next?
All Xemplo users will have access to software updates in the coming weeks. We’ll continue to launch exciting new HR features launching in the coming quarter. We'll let you know about future enhancements through email and release announcements.
Always here to help
Have questions? We are here to help you. If you have any queries or feedback, don't hesitate to contact our Customer Support team.