The following document describes all merge fields that can be added to a contract document using the Xemplo Contract Editor. Available merge fields that can be added to a document include:
- Worker - fields that auto-populate with key information for the contract recipient ('worker') when added to a contract.
- Company (Client) - fields that auto-populate with key information about the company issuing the contract ('client') when added to a contract.
- Company (Client) Contacts - fields that auto-populate with the names and/or contact information of key personnel in the company's team when added to a contract.
- Contract - fields that auto-populate with key information about the contract being issued. These values are derived from the Onboarding record associated with a contract.
- Onboarding Questions - when a question field is added, the user generating a contract will be asked to provide the appropriate value for the worker/contract.
If required, you can also add your own custom questions (merge fields) to the available library. Creating a custom question allows you to add a merge field which must be populated by the user when creating a new contract. Find out more about creating custom questions and merge fields here.
Worker
| Name | Merge Field | Description |
|---|---|---|
| First Name | <<EmployeeFirstName>> | Employee's first name |
| Last Name | <<EmployeeLastName>> | Employee's last name |
| Personal Email | <<EmployeeEmailPersonal>> | Personal email address |
| Reference ID | <<WorkerReferenceID>> | Employee's Reference ID. It is a unique ID entered into the worker's profile. |
| Job Title | <<JobTitle>> | Employee's job title |
| Work Email | <<EmployeeEmailWork>> | Work email address |
| Mobile | <<EmployeeMobile>> | Mobile phone number |
| Home Phone | <<EmployeeHomePhone>> | Home phone number |
| Work Phone | <<EmployeeWorkPhone>> | Work phone number |
| Date of Birth | <<EmployeeDOB>> | Date of birth |
| Gender | <<EmployeeGender>> | Gender |
| Physical Address | <<EmployeePhysicalAddress>> | Physical address. Takes multiple lines. |
| Postal Adrress | <<EmployeePostalAddress>> | Postal address. Takes multiple lines. |
| Is Contractor | <<EmployeeIsIndependentContractor>> | 1 if it's an independent contractor. 0 otherwise. |
| Company Name | <<EmployeeCompanyName>> | Company Name if an independent contractor |
| Employee ABN | <<EmployeeABN>> | Company ABN if an independent contractor |
| Is GST Reg | <<EmployeeIsGSTRegistered>> | 1 if the independent contractor's company is registered for GST. 0 otherwise. |
| Start Date | <<EmployeeStartDate>> | Employee's commencement date is shown in the worker's profile. |
| Department | <<EmployeeClientDepartment>> | Department allocated to the employee |
| Site | <<EmployeeClientSite>> | Site allocated to the employee |
Company (Client)
| Name | Merge Field | Description |
|---|---|---|
| Client Name | <<ClientName>> | Employer company name |
| Client Registered Name | <<ClientRegisteredName>> | Employer company registered name |
| Client Has Default Super Fund | <<ClientHasDefaultSuperFund>> | 1 if the employer company has a default super fund set up. 0 otherwise. |
| Client Default Super Fund | <<ClientDefaultSuperFund>> | Name of the employer company default super fund |
| Client Physical Address | <<ClientPhysicalAddress>> | Employer's full physical address. Takes up multiple lines. |
| Client Physical Address Line 1 | <<ClientPhysicalAddressLine1>> | Employer's physical address street line 1 |
| Client Physical Address Line 2 | <<ClientPhysicalAddressLine2>> | Employer's physical address street line 2 |
| Client Physical Suburb | <<ClientPhysicalSuburb>> | Employer's physical address suburb |
| Client Physical State | <<ClientPhysicalState>> | Employer's physical address state |
| Client Physical Code | <<ClientPhysicalCode>> | Employer's physical address postal code |
| Client Physical Country | <<ClientPhysicalCountry>> | Employer's physical address country |
| Client Postal Address | <<ClientPostalAddress>> | Employer's full postal address. Takes up multiple lines. |
| Client Postal Address Line 1 | <<ClientPostalAddressLine1>> | Employer's postal address street line 1 |
| Client Postal Address Line 2 | <<ClientPostalAddressLine2>> | Employer's postal address street line 2 |
| Client Postal Suburb | <<ClientPostalSuburb>> | Employer's postal address suburb |
| Client Postal Stte | <<ClientPostalState>> | Employer's postal address state |
| Client Postal Code | <<ClientPostalCode>> | Employer's postal address postal code |
| Client Postal Country | <<ClientPostalCountry>> | Employer's postal address country |
| Client ABN | <<ClientABN>> | Employer company's ABN |
| Client Logo Large | <<ClientLogoLarge>> | Employer company's logo (large) |
| Client Logo Portal | <<ClientLogoPortal>> | Employer company's logo (portal size) |
| Client Logo Small | <<ClientLogoSmall>> | Employer company's logo (small) |
| Client Signature | <<ClientSignature>> | Manager's signature |
| Client Signed Date | <<ClientSignedDate>> | Date the manager signed the contract |
Contract
| Name | Merge Field | Description |
|---|---|---|
| Commencement Date | <<CommencementDate>> | Commencement date as stated in the contract. |
| Date Submitted | <<ContractDateSubmitted>> | Date the contract was submitted |
| Document Package | <<ContractDocumentPackage>> | Package Name |
| Manager | <<ContractManager>> | Name of the reporting manager as indicated in the contract |
| Manager Email | <<ContractManagerEmail>> | Email address of the reporting manager |
| Manager Position | <<ContractManagerPosition>> | Position of the reporting manager |
| Offer Expiry Date | <<ContractOfferExpiryDate>> | Expiry date of the employment offer |
| Contract Date | <<Date>> | Contract date |
| Employee Signature | <<EmployeeSignature>> | Signature of the employee |
| Employee Signed Date | <<EmployeeSignedDate>> | Date the employee signed the contract |
| Contract Job Title / Position | <<ContractJobTitle>> | Job Title / Position as indicated in the contract |
| Contract Job Description | <<JobDescription>> | Job description |
| Contract Job Requirements | <<JobRequirements>> | List of job requirements |
| Contract Job Responsibilities | <<JobResponsibilities>> | List of job responsibilities |
| Contract Job Details | <<JobDetails>> | Job details |
| Sent to Worker Date | <<SentToWorkerDate>> | Date the offer was sent to the worker |
Company (Client) Contacts
| Name | Merge Field | Description |
|---|---|---|
| HR Manager Contact Name | <<HRName>> | Contact Name for the Company HR Team or Representative. |
| HR Manager Title | <<HRTitle>> | Preferred title for the Company HR Team or Representative. |
| HR Manager Contact Details | <<HRContact>> | Contact details for the Company HR Team or Representative. |
| Payroll Contact Name | <<PayrollName>> | Contact Name for the Company Payroll Team or Representative. |
| Payroll Title | <<PayrollTitle>> | Preferred title for the Company Payroll Team or Representative. |
| Payroll Contact Details | <<PayrollContact>> | Contact details for the Company Payroll Team or Representative. |
| IT Contact Name | <<ITName>> | Contact Name for the Company IT Team or Representative. |
| IT Title | <<ITTitle>> | Preferred title for the Company IT Team or Representative. |
| IT Contact Details | <<ITContact>> | Contact details for the IT Payroll Team or Representative. |
| Health and Safety Contact Name | <<HSName>> | Contact Name for the Company Health and Safety Team or Representative. |
| Health and Safety Title | <<HSTitle>> | Preferred title for the Company Health and Safety Team or Representative. |
| Health and Safety Contact Details | <<HSContact>> | Contact details for the Company Health and Safety Team or Representative. |
| EAP Name | <<EAPName>> | Preferred Name for the Company Employee Assistance Program. |
| EAP Contact Details | <<EAPContact>> | Contact details for the Company Employee Assistance Program. |
Questions
The questions list will include the standard library of additional questions listed below, and any additional custom questions you have created and added to your questions library.
| Name | Merge Field | Description |
|---|---|---|
| Employment Type | <<EmploymentType>> | Full Time, Part Time, Casual |
| End Date | <<EndDate>> | End date of the contract. Available on contracts with a given term. |
| Annual Salary | <<AnnualSalary>> | Annual Salary. Available to contracts paid as an annual salary. Not available for hourly contracts. |
| Hourly Rate of Pay | <<HourlyRateOfPay>> | Hourly pay rate. Available to contracts paid by the hour. Not available for annual salary contracts. |
| Contract Has Probation | <<ContractHasProbation>> | 1 if a probation period applies to the employee. 0 otherwise. |
| Contract Probation Length | <<ContractProbationLength>> | The length of the probation period if one applies. |
| Award | <<Award>> | Name of the Industry Award or Enterprise Agreement. Applicable only to Australian contracts when an Industrial Instrument covers the employee. |
| Classification | <<Classification>> | For award-covered contracts in Australia, this is the classification under the Industry Award or the Enterprise Agreement |
| Hours of Work | <<HoursOfWork>> | Hours of work per week for full-time and part-time contracts |
| Manager | <<Manager>> | Reporting manager |
| Location of Work | <<Location>> | Location and address of the venue where the worker is assigned to work |
| Schedule of Work | <<ScheduleOfWork>> | Schedule of work. Available to full-time and part-time contracts. |
| Salary Frequency | <<SalaryFrequency>> | Frequency of payment of salary, e.g. weekly, fortnightly, monthly |
| Employer Notice Period | <<ContractEmployerNoticePeriod>> | Notice of termination if the length of continuous service is no more than 1 year |
| Employer Notice Period 2 | <<ContractEmployerNoticePeriod2>> | Notice of termination if the length of continuous service is more than 1 year and no more than 3 years |
| Employer Notice Period 3 | <<ContractEmployerNoticePeriod3>> | Notice of termination if the length of continuous service is more than 3 years and no more than 5 years |
| Employer Notice Period 4 | <<ContractEmployerNoticePeriod4>> | Notice of termination if the length of continuous service is more than 5 years |
Commission scheme |
<<CommissionScheme>> |
Indicates whether the worker will participate in a commission/incentive scheme available in the Company. |
Bonus scheme |
<<BonusScheme>> |
Indicates whether the worker will participate in a bonus/incentive scheme available in the Company. |
Post-employment restraint |
<<PostEmploymentRestraints>> |
Indicates whether the worker will be subject to a post-employment restrict period on exit from the Company. |
Restraint Area |
<<ConfirmRestraintArea>> |
Where the worker will be subject to a post-employment restrict period on exit from the Company, indicates the geographic area covered by the restraint clause. |
| Restraint Period | <<ConfirmRestraintPeriod>> |
Where the worker will be subject to a post-employment restrict period on exit from the Company, indicates the length of time the worker is subject to restraint. |
| Employer Notice Period | <<ContractEmployerNoticePeriod>> | Notice of termination if the length of continuous service is no more than 1 year |
| Employer Notice Period 2 | <<ContractEmployerNoticePeriod2>> | Notice of termination if the length of continuous service is more than 1 year and no more than 3 years |
| Employer Notice Period 3 | <<ContractEmployerNoticePeriod3>> | Notice of termination if the length of continuous service is more than 3 years and no more than 5 years |
| Employer Notice Period 4 | <<ContractEmployerNoticePeriod4>> | Notice of termination if the length of continuous service is more than 5 years |