Xemplo places restrictions on access and updates to sensitive personal information throughout Xemplo. Access controls apply to specific data types and users.
| Data type | Restriction | Restriction applies to |
| Worker Email Address | Can only be updated by an authorised HR user | Workers |
| Worker Tax File Number* (*Australia only) | Cannot be updated after initial population and review | All users |
| Worker National Identification Number* (*UK only) | Cannot be updated after initial population and review | All users |
| Worker National Registration Identity Card* (*Singapore only) | Cannot be updated after initial population and review | All users |
| Worker Bank Details | Can be configured to allow updates from authorised HR users only | Workers |
Worker Email Address
A worker's primary email address (the email address used for their Xemplo account) can only be updated by an authorised HR user via the Worker Profile screen.
Workers are unable to update their own primary email address. Find out more about updating email addresses here.
Worker Tax File Number (Australia only)
A Worker's Tax File Number can only be entered by the worker (or an authorised HR user on their behalf) and reviewed by an authorised HR user once, following which it cannot be updated by any user.
Find out more about managing worker information here.
Worker National Insurance Number (United Kingdom only)
A Worker's National Insurance Number can only be entered by the worker (or an authorised HR user on their behalf) and reviewed by an authorised HR user once, following which it cannot be updated by any user.
Find out more about managing worker information here.
Worker National Registration Identity Card (Singapore only)
A Worker's National Registration Identity Card (NRIC) can only be entered by the worker (or an authorised HR user on their behalf) and reviewed by an authorised HR user once, following which it cannot be updated by any user.
Find out more about managing worker information here.
Worker Bank Details
An authorised HR user can optionally restrict the ability to update worker banking information via the Worker Profile (accessed from Workers > Payroll). Once restricted, workers can view their banking information but cannot update.
Find out more about managing worker banking information here.