In this guide, you'll learn how to submit timesheets as a worker. 

Submitting Timesheets (worker guide) 

If you are required to submit time entries, navigate to the Time and Attendance section of your Xemplo portal.

Depending on the preferences of your employer, this screen may presenting a week, fortnight, or a month of timesheet entries. To navigate to a different period use the filtering tools at the top of the screen.

To enter a timesheet for a specific date, find the date in the list, and click "+ Add entry"

A form will slide in from the right side of the screen.

Enter the following information:

1. Work Type: select the work type that applies to the entry you're creating, from the available options, e.g. I worked, Sick leave, etc.
2. Shift start and Shift end: enter the times you clocked in and out of the shift.
3. Break start and Break end: if applicable, enter the start and end time of your break. Break times must fall with the shift start and end times. 
4. Additional breaks. If you had more than one break, you will be able to add subsequent after entering the first one.
5. Location: Optional. Select location for the shift.
6. Notes: Optional. Additional notes may be added in the Notes section. 
7. Attachments: Optional. Attach a file or image that will be used as evidence of your work.
8. Apply this to: Select one option:
   1. This day: apply this time entry only to the selected date.
   2. Weekdays: apply this time entry to the selected date, and replicate it to all other weekdays in the current timesheet period (any days between Monday and Friday).
   3. All days: apply this time entry to the selected date, and replicate it to all other days in the current timesheet period, including Saturdays and Sundays.

Example:

Note: When applying time entries to multiple days (weekdays or all days):

1. This will not overwrite previous timesheets entered for the same dates. It will apply only to days where a timesheet has not been entered previously.
2. All information will be replicated, with the exception of attachments.

To save this timesheet:

Click either button:

1. Save and next: Saves the timesheet and you will automatically jump to the next day in the current timesheet period.
2. Save and close: Saves the timesheet and closes the form.

Back in the timesheet list, you will see the time entry.

Time entries you create will be in a draft status which will allow you to review and make any modifications before submitting them for approval by your manager.

If you wish to add another entry for the same day, select the option to "Add another line".

When you are ready to submit the timesheets for the week, click the Submit button at the top. This will submit all the draft timesheets in your current time period.

 

Time and Attendance summary on the dashboard

As an HR Manager, Team Manager or Company Administrator, you will see a section in the dashboard of your home page with a summary of time entries that require your action.

Your Time and Attendance widget will have the following sections

Ready for approval

A list of workers that are waiting for you to review their submitted timesheets.

To review those timesheets, click on one worker from the list and you will be taken to the list of their submitted timesheets for you to approve or reject.

Recent

A summary of recently actioned time entries. You don't need to take any action on this list.