Getting started with Time and Attendance

Xemplo HR Time & Attendance is a time recording and approval solution that simplifies tracking and management of worker activity. Time & Attendance allows workers to easily enter time worked and other attendance activity from any device 24/7. Workers can then submit their time entries to their Manager for review and approval. Where payroll integration is configured for a company, Time and Attendance information will be sent to the payroll solution for processing (*specific integration partners only). 

Xemplo Time & Attendance is part of the Xemplo HR suite of products. If you do not have access to this feature as part of your Xemplo subscription, contact our Customer Success team for assistance.

How does Time & Attendance work?

Xemplo Time & Attendance allows workers, managers and HR teams to enter, approve and track time and attendance activities. 

1. Workers are able to record their daily work activities by type with start/stop times and break times. Times can be entered and submitted from the Xemplo Web Portal or the Xemplo Mobile App. 
2. Authorised approvers (for example, a Team Manager) can review and approve the time activity submitted by a worker.
3. Where a supported payroll integration is in use, approved time activities are sent to their payroll system for processing (*specific integration partners only).

Activating the Time & Attendance feature

The Time & Attendance feature can be activated for a specific company by a System Administrator. To activate Time & Attendance for a company:

1. Log in as a System Administrator and select the company you want to activate from the Companies list. 
2. On the Company Details screen in the Company Settings section, turn the Time & Attendance setting on. Please note: you will not be able to activate Time & Attendance if Time to Bill is already on. 

How to enter and submit time activity (Worker Guide)

Once the Time & Attendance feature is activated for a company, any workers in the company will be able to create time entries and submit these for approval. 

For more information about add time entries and submitting these for approval, see the Time & Attendance section in the Worker Help Centre.

How to monitor and approve time activity (Manager and HR User Guide)

Managers will automatically receive requests for approval of time entries when a worker reporting to them submits activity. Team Managers can also see all Time & Attendance activity for their entire team from the HR > Time and Attendance menu. HR Users will also be able to see all time entries for all workers in the company from the HR > Time & Attendance menu, and approve these when required.

For more information about monitoring time activity for your workforce, refer to other articles in the Time & Attendance section of the Xemplo Help Centre.