Once amendments have been submitted, and the pay run has been prepared by our Xemplo Payroll Managers, the pay run is sent back to the Company Administrator for review and approval. It's important to take the time to review all details carefully to make sure amendments and scheduled pay run items are captured correctly, so as to avoid delays in finalising the pay run.
Review phase
During the Review phase, Company Administrators can approve or reject the pay run depending on the results sent by Xemplo Payroll Managers from the Prepare phase.
Approving a pay run
To approve a pay run:
- Navigate to your Xemplo Payroll Dashboard
- Select the Pay Runs from the left-hand side navigation menu
The Pay runs page displays - Select the Active tab to display all active pay runs
- Select the pay run
The pay run details page displays all employees within the pay run, and whether the employee has a variance between the current and previous pay runs - Review the information provided for the pay run
- Select an employee
The employee details panel displays, with a breakdown of the employee's pay for the pay run - Select the Variance tab in the employee details panel to view the changes in this pay run for the employee
- After reviewing the pay run, select Approve to approve the pay run
Once approved or rejected, the Xemplo Payroll Dashboard sends a notification to the Xemplo Payroll Managers for their attention — there is no need follow up with an email.