Xemplo offers two ways to access and analyse your workforce data:
- Standard Reports: Pre-formatted, ready-to-run reports built into Xemplo, covering the most commonly needed data across your workforce, payroll, and billing. Select a report, apply your filters, and view or export results — no setup required.
- Analytics: A self-service reporting tool that connects to all your Xemplo data, giving you the freedom to build custom dashboards and visualisations tailored to your business. Ideal for teams who need more than a standard view.
Whether you need a quick snapshot or a fully customised view, there's a reporting option to suit your needs.
Standard Reports
Standard Reports are pre-formatted, in-app reports designed to give you fast access to the most commonly needed workforce and payroll data. No setup required — simply select a report, apply any available filters, and export or view your results.
Reports are organised by product group.
Onboard
| Report | Description |
| Onboarding Report | A highly configurable report covering all onboarding activity and data. Filter by date, status, location, and more to support a wide range of onboarding analysis needs - from compliance tracking to new starter volumes. |
| Hire Reports | A set of reports covering job listings and hiring activity, giving visibility across your recruitment pipeline. Must be activated by the Xemplo Customer Support team - raise a support ticket to request access. |
| Pre-Employment Report | Provides a full view of candidates and activity within the Pre-Employment module, with flexible filtering to support background check tracking and candidate analysis. Available to Pre-Employment product users only. |
Employ
Workers
Get a complete picture of your workforce - from personal details and credentials through to work rights and leave balances.
| Report | Description |
| Worker Details Report | Extracts comprehensive worker data, including confidential fields subject to your access permissions. Use this report to analyse workforce trends or to support data sharing between systems. |
| Credentials Report | A summary of worker credentials on file, supporting compliance tracking and licence or certification management. |
| Work History Report | Provides a record of each worker's employment history within the platform, useful for audits, tenure analysis, and workforce planning. |
| Work Rights Report | Details work rights and visa information held against each worker, supporting right-to-work compliance and expiry monitoring. |
| Leave Balances Report | Displays current leave entitlements and accrued balances by worker and leave type, for payroll reconciliation and workforce planning. |
| Worker Audit Log | Displays all change activity for a worker for a selected period. |
Compliance Activity
Stay ahead of workforce compliance with a single dashboard that brings together all compliance activity across Xemplo. Each tab provides a real-time snapshot of items that are expired, expiring soon, or ready for review - with flexible filtering by date range, status, worker, activity type, and more. From any tab, you can generate a report of the filtered results.
| Tab | What it covers |
| Contracts | Tracks contract status and flags contracts requiring attention. |
| Credentials | Monitors worker licences and certifications, highlighting those that are expired or nearing expiry. |
| Documents | Tracks policy documents sent to workers, including completion and acknowledgement status. |
| Letters | Provides visibility of letters issued to workers and any outstanding actions. |
| Training | Monitors assigned training, including completion status and overdue items. |
| Work Rights Check | Tracks work rights verification activity and flags items requiring review. |
| Vevo Check Results | Shows the results of Vevo visa verification checks. Available for Australian customers only. |
| Key Employment Dates | Surfaces upcoming anniversaries, birthday alerts for junior workers, and casual employee milestones. |
Detailed HR Reports
Deep-dive into specific areas of your workforce data with dedicated reports for each module. Each extract can be filtered to surface exactly the data you need.
| Report | Description |
| Time and Attendance Report | Extracts time and attendance data across your workforce, supporting shift analysis, hours tracking, and compliance with working time requirements. |
| Leave Report | Provides a detailed extract of leave activity, including leave taken, pending requests, and balances, filterable by worker, leave type, and date range. |
| Expenses Report | Extracts expense submissions and approval activity, supporting reimbursement reconciliation and spend analysis. |
| Training Report | Provides a full extract of training activity across your workforce, including assigned, in progress, and completed training by worker. |
| Credentials Report | A highly flexible credentials extract allowing you to filter by worker, credential type, date range, and request status — including who does or doesn't hold a specific credential and who has been asked to provide one. |
Pay
Payroll
Access detailed payroll data to support pay run management, financial reconciliation, compliance reporting, and cost analysis.
| Report | Description |
| Costing Report | Breaks down payroll costs across your business, supporting budget tracking and cost centre analysis. |
| Deductions Report | Lists all deductions applied across a pay run or date range, by worker and deduction type. |
| Detailed Activity Report | Provides a comprehensive breakdown of all payroll activity, including earnings, deductions, and adjustments. |
| Employee Payment History | A full history of payments made to each employee, useful for reconciliation and worker queries. |
| Employer Liabilities Report | Summarises employer obligations including super, payroll tax, and other on-costs. |
| Expense Reimbursements Report | Extracts expense reimbursements processed through payroll, by worker and date range. |
| Gross to Net Report | Shows the calculation from gross earnings to net pay, including all deductions and withholdings. |
| Leave Balances | Displays current leave balances by worker and leave type for payroll reconciliation purposes. |
| Leave Liability | Quantifies the financial liability of outstanding leave balances across your workforce. |
| OTE/QE Report | Reports on Ordinary Time Earnings and Qualifying Earnings, supporting superannuation calculations and compliance. |
| Pay Categories Report | Breaks down earnings by pay category across a selected period or pay run. |
| Pay Conditions Comparison Report | Compares applied pay conditions against expected entitlements to identify discrepancies. |
| Pay Run Audit Report | Provides a full audit trail of actions taken within a pay run, supporting governance and review processes. |
| Pay Run Comparison Report | Compares two pay runs side by side to identify variances in earnings, deductions, and headcount. |
| Pay Run Inclusions Report | Lists all inclusions applied within a pay run, such as bonuses, allowances, and one-off payments. |
| Pay Run Variance Report | Highlights differences between pay runs to support exception reporting and anomaly detection. |
| Pay Slip Report | Generates payslips for a selected pay run or date range, available for individual or bulk export. |
| PAYG Withholding | Summarises PAYG withholding amounts by worker and period for ATO reporting and reconciliation. |
| Payment File Report | Details the payment file generated for a pay run, including bank account and payment amounts. |
| Payroll Tax | Calculates payroll tax obligations by state and period, supporting lodgement and compliance. |
| Portable Long Service Leave | Tracks and reports on portable long service leave contributions and obligations. |
| Super Contributions | Lists superannuation contributions by worker and fund for a selected period. |
| Super Payments | Provides a record of superannuation payments made, including fund details and amounts remitted. |
| Tasks Report | Summarises payroll-related tasks and their completion status across a pay run or period. |
Employee
| Report | Description |
| Casual Conversion Report | Identifies casual employees who may be eligible for conversion to permanent employment under applicable legislation. |
| Document Acknowledgements | Tracks which employees have acknowledged documents sent through the platform. |
| Emergency Contact Details | Extracts emergency contact information held on file for each employee. |
| Employee Birthdays | Lists upcoming employee birthdays, useful for HR communications and junior worker compliance. |
| Employee Details Audit Report | Provides an audit trail of changes made to employee records, supporting data integrity and governance. |
| Employee Details Report | A comprehensive extract of employee profile data, filterable by a broad range of criteria. |
| Employee Qualifications Report | Summarises qualifications held by employees, supporting skills management and compliance tracking. |
| Employee Satisfaction Report | Extracts employee satisfaction survey responses for analysis and reporting. |
| Leave History | Provides a detailed history of leave taken by each employee, including type, dates, and amounts. |
| Unpaid Employees Report | Flags employees who were not included in a pay run, supporting payroll completeness checks. |
Time & Attendance
| Report | Description |
| Attendance Report | Summarises attendance data by worker and period, supporting hours analysis and compliance monitoring. |
| Live View | Provides a real-time view of who is currently clocked in or on shift. |
| Roster vs Timesheet Comparison Report | Compares scheduled rosters against submitted timesheets to identify discrepancies. |
| Rostering | Provides a view of rostered shifts across your workforce for scheduling and planning purposes. |
| Shift Swapping Report | Tracks shift swap requests and outcomes between workers. |
| Timesheets Report | Extracts submitted timesheet data by worker and period, supporting payroll processing and hours verification. |
ATO Reporting
| Report | Description |
| Employee Super Stapling | Supports the super stapling process by providing visibility of stapled fund requests and responses from the ATO. |
| Payment Summaries | Generates payment summaries for employees, supporting end-of-financial-year obligations. |
| Tax File Declaration | Provides a record of Tax File Number declarations submitted by employees. |
Report Packs
Report Packs are custom-built reports tailored to your business needs. They are available to Payroll Services customers only.
To request a Report Pack, contact the Xemplo Payroll Services team directly. Our team will work with you to understand your requirements and configure a report to match.
Bill
Timesheets
| Report | Description |
| Consultant Dashboard | A real-time dashboard providing consultants with visibility of timesheet activity and statuses. |
| Timesheets Report | Available in both Summary and Detailed formats — the Summary provides an overview of timesheet activity by worker or period, while the Detailed report provides a full line-by-line breakdown of hours and pay categories. |
| Assignments Report | A report containing data on all Assignments, including statuses, settings and configurations across a number of aspects. |
| Engagements Report | A high-level summary of all Engagements, in particular the companies that are involved in each Engagement. |
| Rate Templates Report | Provides a list of all rules across all rate templates. |
| Hosts Report | A basic summary of all Host companies |
| Purchase Orders | An activity report of all Purchase Orders, including the current invoiced totals for each Purchase Order, budgets and limits. |
Messaging
| Report | Description |
| Worker Messaging Report | A history report of all bulk messages sent to workers, including delivery status and send dates. |
| Approver Messaging Report | A history report of notifications sent to approvers, supporting communication tracking and follow-up. |
Invoicing
| Report | Description |
| Invoice Report (Summary) | Provides invoice-level information, including the invoice number, invoice dates, status, customer details and total invoice amounts. Each invoice is displayed as a single record. |
| Invoice Report (Detailed) | Provides a more detailed view of invoice data, with each invoice broken down by the workers included. This report can be used to review the invoice amounts associated with each worker. |
| Invoice Report (Detailed - Pay Categories) |
Provides the most detailed view of invoice data, breaking each invoice down by individual invoice lines, workers and pay categories. This report can be used to review the specific components that contribute to each invoice total. |
Payroll Batch
Payroll Batch reports can be generated from either the Payroll Batch list or an individual payroll batch. The report format is the same in both locations; however, reports generated from an individual payroll batch only include data from the selected batch. The reports can also be generated from the New Batch screen for any checks before batch creation.
| Report | Description |
| Payroll Batch Report - Summary | Provides a high-level overview of payroll batches, including key batch information and the workers included in each batch. |
| Payroll Batch Report - Detailed | Provides a more detailed view of payroll batches, breaking each worker’s payroll entries down by pay category. |
RCTI
| Report | Description |
| RCTI Report - Summary | Provides a high-level overview of RCTIs, including key RCTI details, totals and related information. |
| RCTI Report - Detailed | Provides a more detailed view of RCTIs, breaking each RCTI down by the pay categories used to generate it. |
Analysis Reports
| Report | Description |
| On-Cost Margin Report | Analyses the margin between worker pay rates and bill rates inclusive of on-costs, supporting profitability review and pricing decisions. Includes verified timesheets that have been invoiced. |
| Live Margin Report | Provides a real-time view of margin performance across active placements, enabling in-period monitoring and exception management. This report includes timesheets that have not yet been invoiced. |
| Comment Report | Lists all worker and approver comments added to timesheets within a selected date range. |
| Sickness Report | Identifies timesheets within a selected date range where a worker submitted an entry indicating that they were sick. |
| Worktype Report | Breaks down timesheet entries by selected work type, date range and timesheet status, including the hours or days submitted, timesheet line date and work type selected. |
| Expense Claim Report | Extracts all expenses submitted through timesheets within a selected date range. |
| Contractor PO Report | Displays a basic overview of purchase orders by worker, based on the PO Number recorded against their Assignment. This is a simplified alternative to the Purchase Order report available within the Purchase Orders module. |
| Onboarding Report | Shows completed onboardings within a selected date range for the chosen Employer of Record. |
| Payroll Report | Offers an alternative breakdown of payroll data to the Payroll Batch reports, including payroll elements such as superannuation for Australia-based clients. |
| Super Report | Available to Australia-based clients, this report breaks down superannuation totals by worker within a selected date range. |
| Active Timesheet Worker Headcount | Lists workers with active timesheets for selected months, broken down by Agency. |
Analytics
Analytics is Xemplo's self-service reporting layer, giving you the flexibility to build your own dashboards and visualisations connected directly to your Xemplo data.
With Analytics, you can:
- Build custom dashboards tailored to your business needs, combining data from across Onboard, Employ, Pay, and Bill
- Create visualisations including charts, graphs, and tables to surface trends and insights
- Filter and segment your data by any dimension available in Xemplo — such as location, business unit, employment type, or date range
- Save and share dashboards with colleagues across your organisation
- Schedule exports to keep stakeholders informed without manual effort
Find out more about Xemplo Analytics here.
Analytics is available on selected Xemplo plans. Speak to your Customer Success Manager to find out more or request access.
Need help with a specific report? Contact Xemplo Customer Support or visit your Xemplo University for guided training.