If you are required to submit time entries, you will find a menu on your Xemplo main menu called "Time and Attendance".
This module will show your current week.
Depending on the preferences of your employer, this screen may be displayed slightly differently, such as presenting a fortnight or a month instead of one week.
To jump into a different week, click on the calendar at the top and switch into a different timesheet period.
To enter a time entry, find the date in the list, and click "+ Add entry"
A form will slide in from the right side of the screen.
Enter the following information:
- Work Type: select a work type from the available options, e.g. I worked, Sick leave, etc.
- Shift start and Shift end: enter the times you clocked in and out of the shift.
- Break start and Break end: if applicable, enter the start and end time of your break. These times must happen within the shift times.
- Additional breaks. If you had more than one break, you will be able to add them after entering the first one.
- Location: Optional. Select location for the shift.
- Notes: Optional. Add some notes.
- Attachments: Optional. Attach a file or image that will be used as evidence of your work.
- Apply this to: Select one option:
- This day: apply this time entry only to the selected date.
- Weekdays: apply this time entry to the selected date, and replicate it to all other weekdays in the current timesheet period (any days between Monday and Friday).
- All days: apply this time entry to the selected date, and replicate it to all other days in the current timesheet period, including Saturdays and Sundays.
Example:
About the options to apply this time entry to multiple days (weekdays or all days):
- This will not overwrite timesheets that you have already entered before. It will apply only to empty days.
- All information will be replicated, except for the attachment.
To save this timesheet:
Click either button:
- Save and next: Saves the timesheet and you will automatically jump to the next day in the current timesheet period.
- Save and close: Saves the timesheet and closes the form.
Back in the timesheet list, you will see the time entry.
Time entries you create will be in a draft status which will allow you to review and make any modifications before submitting them for approval by your manager.
If you wish to add another entry for the same day, select the option to "Add another line".
When you are ready to submit the timesheets for the week, click the Submit button at the top. This will submit all the draft timesheets in your current time period.